HR Assistant

Employer Information

KN Circet

E: recruitment@kncircet.ie

T: +353 (1) 457 5000

W: http://www.kngroup.com/

ARCC Communications

Duties and Responsibilities: 

  • Coordinate the ARCC recruitment process, including placing adverts, shortlisting CVs and arranging interviews, either through talking to agencies or through our advertising network.
  • Assisting the HR Manager with the delivery of company inductions, one-month reviews, disciplinaries and exit interviews.
  • Coordinate the recruitment of subcontractors including and not limited to contracts, inductions and invoicing details.
  • Administer letters and contracts for employees and subcontractors regarding recruitment, right to work, changes and absence and delivery of IT equipment.
  • Process holiday / leave requests onto the company system and liaise with management for authorisation and raising trends to management, where necessary.
  • Monitor appraisals and probationary period paperwork when due and communicate and support managers in the process.
  • Undertake and maintain both employee and subcontractor personnel files, ensuring they conform to HR and GDPR legislation.
  • Undertake DBS, Police Vetting and Driving License checks for all relevant employees and subcontractors as required.
  • Maintain and set up the Site Live personnel data by entering correct information and ensuring maintenance of data.
  • Update daily and raise any concerns with our Covid track and trace database, ensuring employee safety is paramount.
  • Carry out and maintain DSE assessments for all staff ensuring they work safely and with the correct equipment
  • Purchase and send out company gifts when necessary.
  • Support with payroll queries where necessary.
  • Support with the wellbeing strategy to ensure all departments are fully aware of who / where to go to if they require help, becoming an ambassador of the ARCC Wellbeing Team.
  • Support the Head of HR with projects and work as necessary
  • Provide support to both the H&S and Training departments where required.
  • To undertake other duties not specifically stated which from time to time are necessary without altering the nature or level of responsibility

General Responsibilities

  • To adhere to the Company’s Equal Opportunities policy in all activities, and to actively promote equality of opportunity wherever possible.
  • To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work Act (1974) and relevant EC directives.
  • To work in accordance with the Data Protection Act
  • To provide a healthy and comfortable working environment
  • Skills – Essential
  • Effective Communication skills including an excellent telephone manner
  • Good influencing and advisory skills
  • Honest approach to work
  • Excellent computer skills (Microsoft Office and specific in-house software e.g. SiteLive)
  • Good level of maths and number skills
  • Proven ability to work and learn in fast-paced environment
  • Ability to organise work in a timely and effective manner
  • Ability to prioritise and organise work effectively creating agendas, minutes, correspondence, documentation and presentations
  • Able to multi task on a variety of tasks working independently and, in a team, oriented, collaborative environment
  • Experience – Desirable
  • Previous experience of working in HR and in a confidential manner
  • Effective communicator
  • Ability to work under pressure and work towards tight deadlines
  • Proficient in the use of Microsoft packages – Word, Excel and Outlook.
  • Working knowledge of HMRC rules and guidelines

 

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